Office Assistant/Scheduling/Reception for Pool Company

We are looking for a positive, upbeat people person who takes both work and play seriously. Personal and professional growth oriented team environment. You’re not a number here, you’re family. Work/Life balance, we want a win-win. We have opportunities for advancement in addition to bonuses, trips, etc.

Hours are Monday through Friday from 8-4 pm

We have an opening at Arrowhead Deck and Pools for a office position that holds several roles. We are a small business but growing and looking for those who are interested in growing with us.

Familiarity with various software preferred: Quickbooks, Word, Excel, Outlook. Strong organization, time management, and communication skills a must. Outgoing personality that works great with a team.

Responsibilities:

  • Communicate with clients every 1-2 days during the construction process
  • Preliminary notice filing, collect deposits and signed terms
  • Greeting visitors, answering phone calls and service to our customers.
  • Support clients in showroom to choose options
  • Coordinating appointments and meetings, managing staff calendars and schedules.
  • Correspondence
  • Ensure security, integrity and confidentiality of data
  • Analyze and monitor internal processes
  • Home Show Setup
  • Pickup/Drop Off Materials if necessary
  • Handle customer inquiries and complaints
  • Maintain a safe and secure working environment

Requirements:

  • Must be on time
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of clerical practices and procedures
  • Computer skills and knowledge of office software packages

Key skills & proficiencies may include:

  • Communication
  • Analysis and Assessment
  • Judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Accuracy
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Developing Standards
  • Process Improvement

Job Type: Full-time

Salary: $31,000.00 – $38,000.00 per year

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