Pool + Construction Company/Project Coordinator – 3+ Yrs Experience

Job type

  • Full-time

Schedule

  • Monday to Friday

Benefits

  • Health insurance
  • Paid time off

Job description

Are you an outgoing person who loves working with people? Do you thrive in a fast paced environment, and being part of a growing team?

We have an opening at Arrowhead Deck and Pools for a office position that holds several roles and opportunity for advancement. We are a small growing business looking for those who are interested in growing with us.

Familiar with using various software – Experience with Quickbooks, Word, Excel, Outlook. Must be organized, on time, and a team player. High level of communication and organization required for success.

Responsibilities:

  • Basic greeting walk in visitors, answering phone and written correspondence. Use of apple products (Ipad and Iphone)
  • Scheduling projects and communicating changes with clients/staff
  • Project coordination, purchasing, ensuring materials available prior to start.
  • Coordinating appointments and meetings with staff calendars and schedules.
  • Producing reports, composing correspondence, and contracts.
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Allocate available resources to enable successful task performance
  • Design and implement systems and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Analyze and monitor internal processes
  • Implement procedural and policy changes to improve operational efficiency
  • Focus on solution oriented customer inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe and secure working environment

Requirements:

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of clerical practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages

Office Manager key skills & proficiencies may include:

  • Communication
  • Analysis and Assessment
  • Judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Accuracy
  • Delegation
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Developing Standards
  • Process Improvement
  • Inventory Control
  • Supply Management

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